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Record Keeping 1

Points to file and retrieve

QuestionAnswer
What is records and information management? the systematic control of all records from creation to disposition
What are records used for? to document information needed for complying with regulations and transactions of an organization.
What does Legislation do? balances and protects an individuals right ot privacy, the public s access to info and the quest for national security.
What do management functions include? planning, organizing, leading and controlling
What does the life cycle of records include? creation, distribution, use, maintenance and disposition.
What opportunities exists in records management? Forms Analyst/Supervisor- Records Analyst/Records Center Supervisor Records Clerk/Reports Supervisor Records Management and Administrator
What three rights are addressed by legislation? Rights to privacy - Public's access to information - National Security
What is unstructured information? Is information that consists outside of the data base system.
How does the Privacy Act impact you? The privacy act works to keep you safe from personal info leaking out.
Why is filing only one part of records and information management? There are 5 phases in the life cycle of the the management of records. After it is filed it must be maintained and or used and disposition may be applied as well.
Goals of the records and information management program To provide accurate, timely information whenever and wherever it is needed. To provide info at the lowest possible cost - To determine methods for evaluating all phases of the records and info management program.
What are common problems in records systems? management - human problems - inefficient filing procedures - poor use of equipment - Inefficient use of space - Excessive records costs
CIO and CKO Chief information officer - Chief Knowledge Officer
What opportunities for work exist for records management? Operating level - Supervisory level - Operating level.
How are records classified? By Use - Place of Use - Value to the firm
What are the 4 categories of records? Vital - nonessential - important - useful
Classification by use includes transaction documents and reference documents
Classification by PLACE of use refers to external and internal records
Classification by Value of the Record to the Firm includes` Useful - vital - nonessential - important
Created by: kathleenkelley
 

 



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