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Agendas and Minutes
Purposes and Parts of Agendas and Minutes
| Term | Definition |
|---|---|
| Agenda | a list of items to be discussed or acted upon in a meeting, event, or conference |
| Minutes | used to describe the discussions, decisions, and actions that occurred during a business meeting |
| Agenda Heading | section of an agenda that contains the organization name, date, location, and time of the meeting |
| Agenda Body | section of an agenda that contains the time slots, topics, and speakers/presenters at a meeting, event, or conference |
| Minutes Heading | section of minutes that contains the name of the organization or committee, the type of meeting, the date the minutes were keyed, and the location of the meeting |
| Call to Order | formal declaration by the chairperson of the meeting that the meeting has officially begun including a description of the company, the date of the meeting, and the location |
| Attendance Record (Roll Call) | list of members and visitors present and their titles and list of members absent |
| Approval of Minutes | review of previous meeting's minutes by board members |
| Committee Reports | progress reports presented by sub-committee chairs |
| Old Business | unresolved discussions from a previous meeting discussed |
| New Business | new topics and issues discussed |
| Adjournment | notation of who ended the meeting and time the meeting was ended |
| Signature line | includes the keyed name of the Recording Secretary and their handwritten name |
Created by:
dadehart
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