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Mops filing unit tes

QuestionAnswer
Name the 5 steps to filing in the correct order. also know each definition for matching 1.)condition-removing paper clips & staples. 2.)releasing-physicians initials-means ok to file. 3.)indexing-deciding where to file. 4.)coding-underlining subject/name where papers need to be filed. 5.)sorting-papers face up, most recent on top.
what does transferring a file mean? sending from active to inactive to closed.
Out Guides/Out Folders are? Used as temporary replacement of folders/charts removed from the permanent files.
Whats a Tickler file? card files with the names of the 12 months and numbered 1 through 31 in chronological order.
What does a persons surname refer to? last name
in filing nothing comes before? something
a numeric filing system is a indirect filing system that would require a ? alphabetical cross-reference
in alphabetical filing unit I, unite II, and unit III refer to? Unit I-last name(surname Unit II-First name(given name) Unit III-middle
Indexing is? deciding where to file paper
Filed that are reserved for current, on-going patients would be referred to as? Active
What are divider guides? give support to the file folders and visually cit search time.
When space is limited the best economical choice for filing would be? open shelf/lateral
Mice-readers are also known as.......which are the mediums that photographed records are saved on. Microfilm/microfiche
Vital papers such as titles, deeds, or other legal documents should be kept? indefinitely
if patient is still living the case history is kept? indefinitely
one example of a built-in safeguard to prevent misfiling is? color coding
where there may be confusion over surnames, such as in the case of a female patient who has just married and taken on her husbands name the file should be? cross-referenced
tax records should be kept in? archives
a filing system is only as good as the ..... of everything in it. findability
Canceled checks should be kept? 3 yrs in a fireproof cabinet then indefinitely in dead storage
another name for a terminated patient file is? closed file
financial statements, such as payroll, records,active correspondence, triage notes are kept for? 7 years
insurance policies, cancelled checks are kept? current policy in fireproof cabinet. expired policies thrown away unless there is a case pending
Know how to put patient names into alphabetical order using units I,II AND III. Refer to your rules for indexing. Know how to put patients in a terminal digit filing system. Hand Outs.
Know all vocab words and definitions for matching on test! Vocab hand out
Created by: sawdaddy7866
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