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Mod3 P - Proc Groups
PMP Module 03 (Prism) - PM Process Groups
| Question | Answer |
|---|---|
| What are the 5 Project Management Process Groups? | Initiating, Planning, Execution (Monitoring&Controlling), Closing |
| What are the main deliverables from the Initiation process group? | Project Charter and Stakeholder Register |
| Which process group defines the need for the project? | Initiation (identifies business need) |
| What are some triggers for Initiating a project | Business Need, new phase of a project, re-evaluate business needs of problematic project |
| What does the Project Charter include? | High-level description of project, goals and objectives, risks, budgets, constraints |
| In which artifact are stakeholders identified? | Stakeholder Register |
| Why should you identify Stakeholders? | Determine who's interested in the project, how involved they will be, their impact on project success |
| What are the inputs of the Initiating process group? | Business Case, Product description, Known constraints, strategic alignment of project with organizational strategy, Company Culture, Existing contracts, Relationships with other project(s) |
| What are the outputs of the Initiating process group? | Project Charter and Stakeholder Register |
| True/False. All activities withing Planning process group must be done in sequential order. | True |
| Which process group establishes the total scope of the project? | Planning process group |
| Which process group defines and refines project objectives? | Planning process group |
| What triggers the Planning process group? | Completing Initiation, or replanning due to approved changes/corrections. |
| What are the inputs of the Planning process group? | Business Case. Project Charter. |
| What process group completes the Project Charter? | Initiating |
| What process group completes the Stakeholder Register? | Initiating |
| What are the outputs of the Planning process group? | Project Mgmt Plan. Project Baseline (Scope, Schedule, Cost). Risk Register (and response plan). Procurement/Contracting documents. Kick-off meeting. |
| What process group defines Procurement documents? | Planning |
| What does WBS stand for? | Work Breakdown Structure |
| What process group creates the WBS? | Planning |
| When are Work Packages broken down and estimated? | in Planning, after WBS is created |
| Who should estimate duration and cost for Activities? | the resources actually doing the work |
| What process group creates the project Budget? | Planning |
| What process group creates the Project Schedule and Critical Path? | Planning |
| What process group defines Quality Standards | Planning |
| What process group plans communications? | Planning |
| What process group identifies and analyzes risk? | Planning |
| What process group creates Communications plan? | Planning |
| In which process group is the determination if Project Goals can be achieved? | Planning |
| In which process group does the Sponsor & team provide approval to the final Project Plan? | Planning |
| In which process group are all project activities integrated and performed? | Execution |
| What triggers the Executing process group? | Project Planning is completed, or Approved change request modifies Prod Plan. |
| What are the inputs of the Executing process group? | Project Plan; Project Baselines (Scope, Schedule, Cost); Stakeholder Register; Procurement Docs; Vendor Proposals |
| In which process group are Activities completed? | Execution |
| In which process group is procurement performed? | Execution |
| In which process group is the Risk response plan implemented? | Execution |
| In which process group is the Quality mgmt plan implemented? | Execution |
| In which process group are approved changes/corrective actions implemented? | Execution |
| What are the outputs of the Execution process group? | Deliverables Finalized; Selected vendors/contracts; Quality measurements; Info on project performance; Change requests. |
| What is the purpose of the Monitoring & Controlling process group? | to keep project within scope and complete on time & within budget |
| What are the 2 main activities in Monitoring & Controlling process group? | (1) Monitoring/measuring performance and making adjustments as required, (2) Checks and Balances (reports) to Sr. Mgmt determine performance |
| What triggers the Monitoring & Controlling process group? | (1) Requested changes or corrective/preventative actions; (2) Work performance information; (3) Completing deliverables |
| What process groups can be (re) triggered through Monitoring & Controlling? | All -> Initiation (if Charter needs review); Planning (if plan needs updating); Executing (if deliverables need attention); Closing (if satisfactorily complete) |
| What are the inputs of the Monitoring & Controlling process group? | Work performance data. Work performance information/comparisons. Work performance reports. |
| What are the main activities within the Monitoring & Controlling process group? | M&C work; Integrated change control; verifying scope/deliverables acceptance; controlling Scope (TCS/QRR); Identifying problems and implementing corrective actions. Monitor Stakeholder engagement. M&C Risks. Performance Reporting/Forecasting. |
| What are the outputs of the Monitoring/Controlling process group? | Project performance reports (to stakeholders). Accepted Deliverables. Approved Change Requests. Quality Measurements. Updated Risk Register/Plan. |
| In which process group are Project Performance reports made and delivered? | Monitoring & Controlling |
| What triggers the Closing process group? | Phase is Completed; Entire Project Completed. Project Terminated |
| In which process group are Activities formally terminated? | Closing |
| In which process group is completed work handed over? | Closing |
| What are the inputs of the Closing process group? | Accepted project deliverables |
| In which process group is Project/Phase acceptance obtained from Sponsor? | Closing |
| In which process group is customer satisfaction measured? | Closing |
| In which process group are Lessons Learned conducted? | Closing |
| In which process group are project resources released? | Closing |
| In which process group is the Project financial account closed? | Closing |
| The make or buy decision is made in which process group? | Planning |
| What are the outputs of Initiation? | Project Charter and Stakeholder Register |
| In which process group is the WBS created? | Planning |
| In which process group is Acceptance of Deliverables conducted? | Monitoring and Controlling |
| How do you know that the project is ready to start Closing process group? | All deliverables are accepted (or Fail) |
Created by:
anjp
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