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CST2-MeetMan

Meeting Management

QuestionAnswer
Call a meeting when you... Need entire group to provide info, want participation in decision making, dealing with probs that need input
Do not call a meeting when... A phone call or email will work, have already made a decision, don't have time to prepare
Steps planning for a meeting Determine what people to invite, plan the place, clarify meeting process, assign responsibility for progress plan, people, place, process, progress
Making a plan (agenda) Objectives of meeting, topics of discussion, discussion leader for topic, time for topic, necessary attendee preparations
Determine people to invite diverse skills, knowledge, perspectives, representation Need productive climate Need for authority
Roles in meeting Leader, Facilitator, Scribe, Contributer, Expert
Clarify Decision Rights Decision by group: majority vote or group consensus Decision by Leader: Gathers input individually, calls meeting for input
Assign Responsibility for Progress Summarize and clarify action items, develop an action and communication plan, create follow-up minutes
Created by: gwellnvrmind
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