AICP Management
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| What are the key elements in the planning director's leadership role? | 1. communication of agency goals to subordinates 2. motivation of subordinates 3.reporting agency's work & accomlishments
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| What are the strategies planning directors employ to deal with elected or appointed officials? | 1.technical expert strategies 2.confidential advisor strategy 3.innovator strategy
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| What are the 4 main types of planning agencies? | 1.Planning Department 2.Independant Planning Commission 3. Community Development Commission 4. Seperate Line & Staff Departments
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| What is the traditional planning agency? | Independent Planning Commission - planning commission members are appt. by governing body or chief exe.; agency staff is solely responsible to planning commission
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| What activities are grouped together in a Community Development Commission? | planning, code enforcement, economic development, & housing; economic development often takes precedence
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| What are the roles of the line department and the staff department when they are separate? | staff planning performs policy analysis & line dept. performs subdivsion reviews, zoning ordinance amendments, & code enforcement
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| What types of planning contain both line & staff? | Planning Dept., Independent Planning commission, & Community development Commission
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| What does an effective negotiator focus on? | common interests, building relationships, & creating outcomes that are satisfactory to all involved parties
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| What is a coalition? | partnership of groups w/ similar values or missions or interests that unite to achieve a common purpose
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| When do planners build coalitions? | when groups share some goals or visions or missions, believe that working together will enhance their ability to reach their goals, & benefits of working together outwiegh the costs of working together
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| What are the scheduling techniques? | 1. Gantt charts (scheduling tasks) 2.PERT(Program Evaluation Review Technique) 3.CPM (Critical Path Method) 4.Decision matrix
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| What is the PERT system used for? | to reallocate available resources (time, labor, etc.); shows how diff. tasks are related
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| What is the CPM used for? | models the activities of a proj. as a network & shows which activities are critical to the proj. and which are not
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| Which type of scheduling technique uses a table with various alternatives (rows) & impact factors (columns)? | Decision matrix
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| Is a line item budget or a performance budget better as a management tool? | performance budget
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| What is a performance budget? | organizes expenditures by the services they fund & set evaluation standards for each service
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| What is a line item budget? | divides expenditures into categories such as equipment and personnel
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| Are work programs tied to a budget? | Yes and should oeprate w/i budgetary contraints
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| What are work programs? | Define the steps of each proj. & the scope of work & resources for each level of the proj. necessary to produce a deliverable
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| Describe the traditional budget process. | 1.analyze ecoonimic&demo. trends ¤t cond. 2.est. gov't revenue & ependitures 3.evaluate expenditure est. relative to policy obj. 4.forecast budgetary needs (4-6yrs) 5. prepare budget doc., implement review process,& adopt budget 6.execute budget
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| What are performance budgets? | PPBS-Planning Programming Budgetary System; Zero-based budgeting; & Dayton System
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| Who developed the PPBS? | Robert McNamara with DOD in teh 60's & 70's
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| What is the Planning Programing Budgetary System (PPBS)? | divides gov't oeprations into program components rather then objects of expenditure
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| What are the parts of a PPBS? | focuses on fundamental obj. of a program, id future implications of current budgeting decision, considers all costs, & analyzes alternatives
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| What is zero-base budgeting? | developed by TI in 70s; each yr. starts at 0 & each program & expenditure in the budget must be justified annually
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| What is the Dayton System? | combination of PPBS & zero-based; programs are rowa & responsible dept., staff time req., previous yrs budget allocation, current yr budget allocation (columns)
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| What is the Capital Improvement program (CIP)? | multi-year scheduling of public physical improvements based on fiscal analysis & pop. projections
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| What time period does the CIP cover? | usually 5-6 years
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| what type of projects are part of a CIP? | street, drainage, parks, public facilites, utilities, & other city func.
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| What types of funds are used in the CIP? | sometimes bonds, creation of special districts, & tax increment financing (TIF)
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