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Competencies for Principles of Management

Quiz yourself by thinking what should be in each of the black spaces below before clicking on it to display the answer.
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Vocabulary
Definition
Situational Analysis   show
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show targets or ends the manager wants to reach  
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SMART goals   show
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Plans   show
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show Once managers have selected the goals and plans, they must implement the plans designed to achieve the goals. Managers and employees must understand the plan, have the resources to implement it, and be motivated to do so  
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Strategic Planning   show
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show Major targets or end results relating to the organization’s long- term survival, value, and growth.  
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show A pattern of actions and resource allocations designed to achieve the organization’s goals.  
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6 Steps of Planning   show
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SWOT Analysis and Strategy Formulation   show
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Strategic Control System   show
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show A set of procedures for translating broad strategic goals and plans into specific goals and plans that are relevant to a distinct portion of the organization, such as a functional area like marketing.  
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Operational Planning   show
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concentration strategy   show
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show The acquisition or development of new businesses that produce parts or components of the organization’s product. Companies that integrate vertically often do so to reduce their costs  
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show A strategy used to add new businesses that produce related products or are involved in related markets and activities.  
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show A strategy used to add new businesses that produce unrelated products or are involved in unrelated markets and activities.  
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show The major actions by which a business competes in a particular industry or market  
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Low-Cost Strategy   show
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Differentiation Strategy   show
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show Strategies implemented by each functional area of the organization to support the organization’s business strategy.  
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show A form of organization that seeks to maximize internal efficiency.  
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show An organizational form that emphasizes flexibility. The organic structure stands in stark contrast to the mechanistic organization. It is much less rigid and, in fact, emphasizes flexibility.  
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show the capability,knowledge,expertise,skill— that underlies a companys ability to be a leader in providing a range of specific goods or services. It allows the company to compete on the basis of its core strengths and expertise, not just on what it produces.  
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show A formal relationship created among independent organizations w/the purpose of joint pursuit of mutual goals. organizations share administrative authority, form social links, & accept joint ownership. Alliances increase speed &innovation &lower costs  
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show Both partners add value, and their motives are positive ( pursue opportunity) rather than negative ( mask weaknesses).  
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A good alliance: Importance   show
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A good alliance: Interdependence   show
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A good alliance: Investment   show
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A good alliance: Information   show
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A good alliance: Integration   show
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show The relationship has formal status with clear responsibilities  
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A good alliance: Integrity   show
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The Learning Organization   show
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show A type of organization in which top management ensures that there is consensus about the direction in which the business is heading  
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show Big is good. Size creates scale economies, that is, lower costs per unit of pro-duction. And size can offer specific advantages such as lower operating costs, greater purchasing power, and easier access to capital.  
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show Size creates economies of scope; materials and processes employed in one product can be used to make other, related products. With such advantages, huge companies w/lots of money may be the best at taking on large foreign rivals in huge global markets.  
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show Small is better. The costs of being too big. ― Small is beautiful‖ has become a favorite phrase of entrepreneurial business managers.  
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show The planned elimination of positions or jobs.  
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show A successful effort to achieve an appropriate size at which the company performs most effectively.  
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Survivor's Syndrome   show
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show A multifaceted process focusing on creating two- way exchanges with customers to foster intimate knowledge of their needs, wants, and buying patterns.  
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Value chain   show
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show what customers are willing to pay  
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profit margin   show
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Research and development   show
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Inbound logistics   show
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show Transform the raw materials into the final product  
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show Warehouse the product and handle its distribution  
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show Identify customer requirements and get customers to purchase the product  
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Service   show
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show An integrative approach to management that supports the attainment of customer satisfaction through a wide variety of tools and techniques that result in high- quality goods and services  
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Deming's 14 points of quality   show
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show 1) create constancy of purpose, 2) adopt the new philosophy, 3) cease dependence on mass inspection, 4) end the practice of awarding business on price tag alone, 5) improve constantly the system of production and service.  
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show 6)institute training and retraining, 7) institute leadership, 8) drive out fear, 9)break down barriers among departments, 10)eliminate slogans, exhortations, arbitrary targets, 11) eliminate numerical quotas, 12) remove parriers to pride in workmanship.  
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Deming's points of quality, 13-14   show
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Six Sigma Quality   show
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show An award given annually to companies that demonstrate quality excellence and establish best-practice standards in industry.  
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ISO 9001   show
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show Learning and addressing customer needs and expectations  
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show Establishing a vision and goals, establishing trust, and providing employees with the resources and inspiration to meet goals.  
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show Establishing an environment in which employees understand their contribution, engage in problem solving, and acquire and share knowledge.  
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show Defining the tasks needed to successfully carry out each process and assigning responsibility for them.  
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System approach to management   show
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Continual improvement   show
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show Gathering accurate performance data, sharing the data with employees, and using the data to make decisions  
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show working in a cooperative way with suppliers  
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show The principal idea of reengineering is to revolutionize key organizational systems and processes to answer the question: ― If you were the customer, how would you like us to operate?  
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show The systematic application of scientific knowledge to a new product, process, or service.  
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technology   show
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show Technologies that produce goods and services in low volume  
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Large Batch Technologies   show
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Continuous Process Technologies   show
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Mass Customization   show
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Products   show
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Product design   show
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show Quality measured in customer delight Defects treated as capability failures  
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Organizational structure   show
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Workforce management   show
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show Low- cost production of high- quality, customized products  
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Computer- Integrated Manufacturing   show
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Flexible Factories   show
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show An operation that strives to achieve the highest possible productivity and total quality, cost effectively, by eliminating unnecessary steps in the production process and continually striving for improvement. strives for high quality, speed, and low cost  
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Time-Based Competition   show
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show The movement of the right goods in the right amount to the right place at the right time  
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show A system that calls for subassemblies and components to be manufactured in very small lots and delivered to the next stage of the production process just as they are needed.  
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show Eliminate all waste from the production process, including waste of time, people, machinery, space, and materials.  
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show Produce perfect parts even when lot sizes are reduced, and produce the product exactly when it is needed in the exact quantities that are needed.  
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show Accomplish the manufacturing process more rapidly. Reduce setup times for equipment, move parts only short distances ( machinery is placed in closer proximity), and eliminate all delays. The goal is to reduce action to the time spent working on the parts  
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Employee involvement   show
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Value- added manufacturing   show
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show To prevent problems from arising, their cause( s) must be known and acted on. Thus, in JIT operations, people try to find the ― weak link in the chain‖ by forcing problem areas to the surface so that preventive measures may be determined and implemented.  
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Simultaneous Engineering   show
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show Brings speed to all organization processes  
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show one in which there were no meaningful barriers between the organization and its environment. In such an organization, structures, technolo-gies, and systems are perfectly aligned with the external challenges and opportunities it confronts.  
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Porters Five Forces   show
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Total quality management (TQM)   show
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Customer-defined quality   show
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show How well a product or service meets the targets and tolerances determined by its designers.  
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show A definition of quality that evaluates how well the product performs for its intended use  
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Value for price paid   show
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Support services   show
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Psychological criteria   show
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show costs that are incurred to prevent poor quality  
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Appraisal Costs   show
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show Costs associated with discovering poor product quality before the product reaches the customer. costs that the company hopes to prevent.  
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External failure costs   show
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show Goal is to identify and meet customer needs.  
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Continuous Improvement   show
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Plan – do– study– act (PDSA) cycle   show
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Benchmarking   show
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Employee empowerment   show
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show charts that identify potential causes for particular quality problems  
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Flowchart   show
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Checklist   show
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show a very important quality control tool. These charts are used to evaluate whether a process is operating within expectations relative to some measured value such as weight, width, or volume.  
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Scatter diagrams   show
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show a technique used to identify quality problems based on their degree of importance. The logic behind Pareto analysis is that only a few quality problems are important, whereas many others are not critical  
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Histogram   show
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show Products need to be designed to meet customer expectations  
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Quality function deployment (QFD)   show
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Reliability   show
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Process management   show
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Quality at the source   show
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Managing supplier quality   show
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Deming Prize   show
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show A set of international quality standards and a certification demonstrating that companies have met all the standards specified.  
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show Provides the terminology and definitions used in the standards. It is the starting point for understanding the system of standards  
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ISO 9001:2000 – Quality Management Systems – Requirements   show
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show Provides guidelines for establishing a quality management system. It focuses not only on meeting customer requirements but also on improving performance  
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ISO 14000   show
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Management systems   show
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show Include the measurement of consumption of natural re- sources and energy  
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show Measure emissions, effluents, and other waste systems.  
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show plays a critical role in the TQM process by providing key inputs that make TQM a success. Goal of marketing is to understand the changing needs and wants of the customer.  
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Finance   show
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Accounting   show
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show critical in TQM because of the need to properly translate customer requirements into specific engineering terms.  
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show Whereas marketing is busy identifying what the customers want and engineering is busy translating that information into technical specifications, purchasing is responsible for acquiring the materials needed to make the product  
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show critical to the effort to hire employees with the skills necessary to work in a TQM environment  
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Information systems (IS)   show
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show The pursuit of lucrative opportunities by enterprising individuals.  
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Innovation   show
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show Individuals who establish a new organization without the benefit of corporate sponsorship.  
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show New- venture creators working inside big companies  
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show A business having fewer than 100 employees, independently owned and operated, not dominant in its field, and not characterized by many innovative practices.  
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show Protected environments for new, small businesses  
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show new business having growth and high profitability as primary objectives  
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show Charging fees for goods and services  
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show Charging fees to advertise on a site.  
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intermediary model   show
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affiliate model   show
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subscription model   show
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initial public offering (IPO)   show
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franchising   show
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opportunity analysis   show
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show A formal planning step that focuses on the entire venture and describes all the elements involved in starting it.  
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legitimacy   show
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show A competitive advantage in the form of relationships with other people and the image other people have of you.  
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show A project team designated to produce a new, innovative product  
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bootlegging   show
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entrepreneurial orientation   show
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team   show
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work teams   show
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show Teams that work on long-term projects but disband once the work is completed  
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show Teams that operate separately from the regular work structure, and exist temporarily  
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show Teams that coordinate and provide direction to the subunits under their jurisdiction and integrate work among subunits.  
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transnational teams   show
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virtual teams   show
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show Autonomous work groups in which workers are trained to do all or most of the jobs in a unit, have no immediate supervisor, and make decisions previously made by frontline supervisors  
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traditional work groups   show
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show Voluntary groups of people drawn from various production teams who make suggestions about quality.  
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show Groups that make decisions about managing and carrying out major production activities but get outside support for quality control and maintenance  
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autonomous work groups   show
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show Teams with the responsibilities of autonomous work groups, plus control over hiring, firing, and deciding what tasks members perform  
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Forming   show
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show hostilities and conflict arise, and people jockey for positions of power and status  
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show group members agree on their shared goals, and norms and closer relationships develop  
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show the group channels its energies into performing its tasks  
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show Working less hard and being less productive when in a group  
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show Working harder when in a group than when working alone.  
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show Shared beliefs about how people should think and behave.  
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Roles   show
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task specialist   show
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show Individual who develops and maintains team harmony  
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Cohesiveness   show
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gatekeeper   show
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informing   show
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parading   show
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probing   show
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show emerge as materials are passed from one group to another. A group commonly receives work from one unit, processes it, and sends it to the next unit in the process. Your group, then, will come before some groups and after others in the process.  
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show exist when top management centralizes an activity to which a large number of other units must gain access. Common examples are technology services, libraries, and clerical staff. Such units must assist other people to help them accomplish their goals.  
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show are created when teams with problems call on centralized sources of expert knowledge. For example, staff members in the human resources or legal department advise work teams.  
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Audit relationships   show
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show involve auditing before the fact. In other words, teams some-times must obtain clearance from others— for example, for large purchases— before they take action.  
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Liaison relationships   show
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avoidance   show
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show A style of dealing with conflict involving cooperation on behalf of the other party but not being assertive about one’s own interests  
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compromise   show
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show A style of dealing with conflict involving strong focus on one’s own goals and little or no concern for the other person’s goals.  
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show A style of dealing with conflict emphasizing both cooperation and assertiveness to maximize both parties’ satisfaction.  
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show Higher- level goals taking priority over specific individual or group goals.  
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show A third party who intervenes to help others manage their conflict.  
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show Any process that directs the activities of individuals toward the achievement of organizational goals.  
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show 1) setting performance standards, 2) measuring performance, 3) comparing performance against the standards and determining deviations, 4) taking action to correct problems and reinforce successes  
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principle of exception   show
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bureaucratic control   show
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feedforward control   show
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concurrent control   show
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feedback control   show
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show An evaluation of the effectiveness and efficiency of various systems within an organization  
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external audit   show
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show A periodic assessment of a company’s own planning, organizing, leading, and controlling processes  
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show The process of investigating what is being done and comparing the results with the corresponding budget data to verify accomplishments or remedy differences; also called budgetary controlling  
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budgeting   show
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Sales budget   show
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show The production budget commonly is expressed in physical units. Required information for preparing this budget includes types and capac-ities of machines, economic quantities to produce, and availability of materials.  
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show used for areas of the organization that incur expenses but no revenue, such as human resources and other support depart-ments. Cost budgets may also be included in the production budget. costs may be fixed (like rent) or variable (like raw materials)  
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Cash budget   show
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show The capital budget is used for the cost of fixed assets like plant and equipment. Such costs are usually treated, not as regular expenses, but as investments because of their long- term nature and importance to the organization’s productivity  
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show The master budget includes all the major activities of the business. It brings together and coordinates all the activities of the other budgets and can be thought of as a ― "budget of budgets"  
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activity- based costing ( ABC)   show
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show A report that shows the financial picture of a company at a given time and itemizes assets, liabilities, and stockholders’ equity  
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show The values of the various items the corporation owns.  
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show The amounts a corporation owes to various creditors  
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show The amount accruing to the corporation’s owners  
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profit and loss statement   show
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Financial Ratios   show
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show A liquidity ratio that indicates the extent to which short-term assets can decline and still be adequate to pay short- term liabilities.  
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debt- equity ratio (Leverage Ratio)   show
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show A ratio of profit to capital used, or a rate of return from capital.  
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show Focusing on short- term earnings and profits at the expense of longer- term strategic obligations  
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show 1. vanity 2. provincialism 3. narcissism 4. laziness 5. pettiness 6. inanity 7. frivolity  
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balanced scorecard   show
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Market Control   show
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transfer price   show
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Clan Control: The Role of Empowerment and Culture   show
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show The belief that things must be either A or B and cannot be both; that only one goal and not another can be attained.  
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show Ability to achieve multiple objectives simultaneously.  
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Organization Development   show
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show focused on customers, continually fine- tuned based on marketplace changes, and clearly communicated to employees  
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show good people, with decision- making authority on the front lines, doing quality work and cutting costs.  
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show one that motivates, empowers people to innovate, rewards people appropriately ( psychologically as well as economically), entails strong values, challenges people, and provides a satisfying work environment.  
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show making the organization easy to work in and easy to work with, characterized by cooperation and the exchange of information and knowledge throughout the organization  
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show Realizing that current practices are inappropriate and that new behavior is necessary  
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force- field analysis   show
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refreezing   show
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show Introducing and sustaining multiple policies, practices, and procedures across multiple units and levels.  
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show A response that is initiated before a performance gap has occurred  
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show A response that occurs under pressure; problem-driven change.  
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show Companies that take the current industry structure and its evolution as givens, and choose where to compete.  
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shapers   show
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Learning Cycle   show
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show Formal systems for the management of people within an organization  
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Demand Forecasts   show
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show managers must fore-cast the supply of labor, that is, how many and what types of employees the organization actually will have. The organization estimates the number and quality of its current employees as well as the available external supply of workers.  
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job analysis   show
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show The knowledge, skills, and abilities of employees that have economic value.  
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show The development of a pool of applicants for jobs in an organization.  
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Internal Recruiting   show
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show External recruiting brings in ― "new blood" to a company and can inspire innovation.  
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show Choosing from among qualified applicants to hire into an organization.  
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structured interview   show
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situational interview   show
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behavioral description interview   show
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Reference Checks   show
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show For a higher level of scrutiny, background investigations also have become standard procedure for many companies. The different types of checks include Social Security verification, past employment and education verification, and a criminal records check.  
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show Employers have been more hesitant to use personality tests for employee selection, because they are hard to defend in court. some personality types are assoc. w/greater job satisfaction &performance.  
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Drug Testing   show
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show These tests measure a range of intellectual abilities, including verbal comprehension ( vocabulary, reading) and numerical aptitude ( mathematical calculations). About 20 percent of U. S. companies use cognitive ability tests for selection purposes.  
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show the test taker performs a sample of the job. Most companies use some type of performance test, typically for administrative assistant and clerical positions. The most widely used performance test is the typing test.  
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assessment center   show
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Integrity Tests   show
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reliability   show
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validity   show
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Layoffs   show
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show The process of helping people who have been dismissed from the company regain employment elsewhere.  
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Termination   show
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employment- at- will   show
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show A discussion between a manager and an employee about the employee’s dismissal  
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938 Fair Labor Standards Act (FLSA)   show
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The 1964 Civil Rights Act   show
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show specifically forbids dis-crimination in such employment practices as recruitment, hiring, discharge, promotion, compensation, and access to training.  
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The Americans with Disabilities Act, 1990   show
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The 1991 Civil Rights Act   show
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the Age Discrimination in Employment Act of 1967   show
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The Worker Adjustment and Retraining Notification Act of 1989, a.k.a. WARN Act or Plant Closing Bill   show
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adverse impact   show
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training   show
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Phase one of training   show
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Phase two of training   show
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show involves decisions about the training methods to be used and whether the training will be provided on-the-job or off-the-job  
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show evaluate the program’s effectiveness.  
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Measures of effectiveness   show
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show Training designed to introduce new employees to the company and familiarize them with policies, procedures, culture, and the like.  
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team training   show
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show Programs that focus on identifying and reducing hidden biases against people with differences and developing the skills needed to manage a diversified workforce  
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development   show
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show An analysis identifying the jobs, people, and departments for which training is necessary  
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show Assessment of an employee’s job performance  
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Trait appraisals   show
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Behavioral appraisals   show
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show In this technique, the manager keeps a regular log and records each significant behav-ior by the subordinate that reflects the quality of his or her performance  
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Results appraisals   show
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show A process in which objectives set by a subordinate and a supervisor must be reached within a given time period. involves a subordinate and a supervisor agreeing in advance on specific per-formance goals (objectives)  
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show the traditional source of appraisal information because they are often in the best posi-tion to observe an employee’s performance.  
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show often see different dimensions of performance and are often best at identify-ing leadership potential and interpersonal skills.  
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Subordinates   show
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show used as sources of performance appraisal information, particularly for companies that are focused on total quality management.  
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self-appraisals   show
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show Process of using multiple sources of appraisal to gain a comprehensive perspective on one’s performance  
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cafeteria benefit program   show
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flexible benefit programs   show
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show Principle of equal pay for different jobs of equal worth  
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Equal Pay Act (EPA) of 1963   show
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show requires employers to pursue workplace safety. Employers must maintain records of injuries and deaths caused by workplace accidents and submit to onsite inspections.  
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show The system of relations between workers and management  
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show ushered in an era of rapid unionization. made labor organizations legal, established 5 unfair employer labor practices, created the National Labor Relations Board (NLRB).  
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The Wagner Act   show
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show when the workers go on strike to compel agreement on their terms.  
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show The use of a neutral third party to resolve a labor dispute  
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union shop   show
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right- to- work   show
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affirmative action   show
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monolithic organization   show
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pluralistic organization   show
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organization chart   show
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Differentiation   show
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integration   show
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show The assignment of different tasks to different people or groups  
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specialization   show
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coordination   show
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authority   show
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show The authority levels of the organizational pyramid  
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corporate governance   show
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show The number of subordinates who report directly to an executive or supervisor  
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Delegation   show
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responsibility   show
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Authority   show
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show The expectation that employees will perform a job, take corrective action when necessary, and report upward on the status and quality of their performance.  
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Decentralization   show
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show An organization in which high- level executives make most decisions and pass them down to lower levels for implementation.  
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line departments   show
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staff departments   show
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show Subdividing an organization into smaller subunits.  
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functional organization   show
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show Departmentalization that groups units around products, customers, or geographic regions.  
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matrix organization   show
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unity- of- command principle   show
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show A collection of independent, mostly single- function firms that collaborate on a good or service.  
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show also called the modular or virtual corporation......these are Temporary arrangements among partners that can be assembled and reassembled to adapt to the environment  
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show A person who assembles and coordinates participants in a network.  
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show The broker serves as a network architect who envisions a set of groups or firms whose collective expertise could be focused on a particular good or service  
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show The broker serves as a network co- operator who takes the initiative to lay out the flow of resources and relationships and makes certain that everyone shares the same goals, standards, payments, and the like.  
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show The broker serves as a network developer who nurtures and enhances the network ( like team building) to make certain the relationships are healthy and mutually beneficial.  
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show Establishing common routines and procedures that apply uniformly to everyone.  
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formalization   show
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show Interdependent units are required to meet deadlines and objectives that contribute to a common goal.  
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coordination by mutual adjustment   show
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show a) creating slack resources and ( b) creating self-contained tasks. Slack resources are simply extra resources on which organizations can rely in a pinch so that if they get caught off guard, they can still adjust.  
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Coordination and Communication: increasing information - Processing capability   show
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knowledge management   show
🗑
show systematic application of scientific knowledge to a new product, process, or service.  
🗑
innovation   show
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technology life cycle   show
🗑
show Process of clarifying the key technologies on which an organization depends  
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show still under development and thus are unproved. They may alter the rules of competition in the future. Managers will want to monitor the development of emerging technologies but may not yet need to invest in them until they have been more fully developed  
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show have yet to prove their full value but have the potential to alter the rules of com-petition by providing significant advantage.  
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show have proved effective, but they also provide a strategic advantage because not every-one uses them.  
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Base technologies   show
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show the process of comparing the organization’s practices and technologies with those of other companies  
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show focuses on what can be done and what is being developed. benchmarking examines key and perhaps some pacing technologies, while scanning seeks out pacing and emerging technologies— those just being introduced and still in development  
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show The first consideration that needs to be addressed in developing a strategy around technological innovation is market potential.  
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Technological Feasibility   show
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Economic Viability   show
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Anticipated Competency Development   show
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show The final issues that tend to be addressed in deciding on technological innovations have to do with the culture of the organization, the interests of managers, and the expectations of stakeholders  
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show The question an organization asks itself about whether to acquire new technology from an outside source or develop it itself  
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show Developing a new technology within the company has the potential advantage of keeping the technology proprietary. The disadvantage of internal development is that it usually requires additional staff and funding for an extended period  
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Purchase   show
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show If the technology is not available and a company lacks the resources or time to develop it internally, it may choose to contract the development from outside sources  
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Licensing   show
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Technology Trading   show
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Research partnerships   show
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show similar in most respects to research partnerships, but they tend to have greater permanence, and their outcomes result in entirely new companies  
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Acquisition of an Owner of the Technology   show
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CIO/CTO   show
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show A person who develops a new technology or has the key skills to install and operate the technology.  
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show A person who promotes a new technology throughout the organization in an effort to obtain acceptance of and support for it.  
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executive champion   show
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show A focused organizational effort to create a new product or process via technological advances.  
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sociotechnical systems   show
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communication   show
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one- way communication   show
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show A process in which information flows in two directions— the receiver provides feedback, and the sender is receptive to the feedback  
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perception   show
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filtering   show
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show The degree to which a communication channel conveys information.  
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reflection   show
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show Information that flows from higher to lower levels in the organization’s hierarchy  
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Upward Communication   show
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show Information shared among people on the same hierarchical level.  
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show grapevine Informal communication network  
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show Organization in which there are no barriers to information flow.  
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