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Admin Journeyman
Module 5- Executive and Commander Support
| Question | Answer |
|---|---|
| _____ is the customary code of polite behavior in society or among members of a particular profession or group. | Etiquette |
| ______ establish quality protocol programs, identify requirements and execute their programs in compliance with this instruction. | Air Force Protocol Offices |
| (T/F) The Installation Protocol Office is your primary point of contact for any guidance in regard to protocol. | True |
| Ceremony: Retirement | a long-standing tradition of military service. Commanders ensure members leave with a tangible expression of appreciation for their contributions to the Air Force and its mission, and with the assurance they will continue to be a part of the AF fam. |
| Ceremony: Re-enlistment | The core of the ceremony is the oath of enlistment. The oath is recited by the officer and repeated |
| Ceremony: Change of Command | The primary purpose is to allow subordinates to witness the formality of command change from one officer to another. |
| Ceremony: Assumption of Command | Occur when there is a time lapse between the departure of a commander and the arrival of a new commander. |
| Ceremony: Award Ceremony | Affords an opportunity to recognize a member's accomplishments. |
| What is the abbreviation for a Colonel/Captain in the Coast Guard? | CAPT |
| What is the abbreviation for a Second Lieutenant in the Army? | 2LT |
| What is the abbreviation for a E-3 in the Army? | PFC |
| What is the abbreviation for an Air Force Brigadier General? | Brig Gen |
| What is the abbreviation for an Air Force General? | Gen |
| How do you address a foreign military member if you forget or are confused by their rank? | "Sir" or "Ma'am" |
| How should Military Chaplains always be addressed? | Chaplain (last name) or Chaplain and Rank (last name) |
| How are all presidential appointees once confirmed by Congress as well as Federal and State elected officials addressed when performing introductions? | The Honorable |
| What is the proper form of address for Presidents, Ambassadors, and Cabinet members? | By their title only or title and last name |
| What is the proper form of address of a spouse of a high-ranking official? | “It is a pleasure to have you join us tonight Mrs. Jones.” |
| DTS Role: performs the non-financial administrative functions that allow an organization's travelers and Reviewing Officials to use DTS to execute travel | Organizational DTA (ODTA) |
| DTS Role: oversees the actions of all of an organization's or site's DTAs and also perform any of the other DTA functions organization's or site's DTAs and also perform any of the other DTA | Lead DTA (LDTA) |
| DTS Role: performs the same functions as the ODTA but restricted to financial functions | Financial DTA (FDTA) |
| DTS Role: helps the FDTA set up and maintain an organization's budget. | Budget DTA (BDTA) |
| DTS Role: performs a final review and decide whether to approve the traveler's plans (on an authorization) or payment claims (on a voucher) | Authorizing Official (AO) |
| DTS Role: certify that funds are available to pay for the trip. | Certifying Official |
| DTS Role: generally, create and sign their own travel documents, although the traveler's organization may designate other to do this task (e.g., travel clerks, NDEA) to enter information into DTS for them. | Travelers |
| DTS Role: reviews travel documents for accuracy. | Reviewing Official (RO) |
| Before a Trip begins, _____________ provides the tools to book reservations, estimate trip expenses, request advance or monthly payments, and receive approval to travel. | an authorization |
| After official travel ends, ______________ is filed to claim reimbursement of expenses and payment of allowances, as well as split disburse their payments | a voucher |
| Creating an Authorization: Log On to DTS Step 1 Select Create New Document Step 2 Select Routine TDY Trip Step 3 Create the Itinerary Step 4 Enter TSA Information Step 5 (NEXT STEPS?) | Book Transportation Step 6 Book Lodging Step 7 Review Reservation Step 8 Enter Projected Expenses Step 9 |
| T/F: As a DTA, if you need to give or take permission level to/from another person, that level must be a part of your DTS personal profile. So, to give someone permission level 4, you must have permission even if you don’t use it to perform system actions | True |
| Permission Levels/Separation of Duties: Permission level 6 | Allows you to maintain one or more organizations’ LOAs, allows you to access the Debt Management module, FDTAs and DMMs need it |
| Permission Levels/Separation of Duties: Permission level 8 & 9 | Provides unique maintenance abilities |
| Permission Levels/Separation of Duties: Permission level 1 | Allows you to access the Budget module in view-only mode, all DTAs need it |
| Permission Levels/Separation of Duties: Permission level 3 | Allows you to view and edit financial information in a traveler's personal profile , all FDTAs and BDTAs need it |
| Permission Levels/Separation of Duties: Permission level 4 | Allows you to access the CBA module* to reconcile CBA invoices, CBA Specialists (CBA-Ss) need it |
| Permission Levels/Separation of Duties: Permission level 0 | Allows you to access DTS and create travel documents, all DTS users need it. |
| Permission Levels/Separation of Duties: Permission level 2 | Allows you to access to Trips Awaiting Action, all Routing Officials need it. |
| Permission Levels/Separation of Duties: Permission level 7 | Provides the ability to sign travel documents without being on the routing list. This permission level is reserved for Component-level managers. |
| Permission Levels/Separation of Duties: Permission level 5 | Allows you access to the DTA Maintenance Tool to support non-financial organization assets. |
| T/F: The GPC Program is intended to streamline the small purchase and payment process, minimize paperwork, and generally simplify the administrative effort associated with procuring goods and services under the micro-purchase threshold. | True |
| T/F: The primary benefits of the Purchase Card Program are the card-issuing banks provide a commercial purchase and payment service that replaces the paper based, time-consuming purchase order process, providing transaction cost savings- | True |
| T/F: Although the GPC has many benefits, it is not the preferred method of payment for micro-purchases, as defined in the Federal Acquisition Regulation. | False |
| T/F: The GPC cardholder will monitor mutual account performance goals/objectives and provide standard and ad hoc reports either through queries of its Electronic Access System or actual report submissions | False |
| GPC Program: Agency/Organization Program Coordinator (A/OPC) | Provides oversight of the local GPC program; prepares program policy and guidance. |
| GPC Program: Cardholder | The individual issued the purchase card and authorized to make purchases. |
| GPC Program: Approving Official (AO) | Approves the spending of one or more cardholders. The AO is usually the Cardholder’s direct supervisor. |
| GPC Program: Supervisor | Recommends individuals for their assigned roles, spending limits, and expected purchasing activity. |
| GPC Program: Certifying Official (CO) | Approves the purchase card invoice to be legal and proper for payment. The CO is typically also the AO |
| It is optional to have a flag pre-posted for an official ceremony. | True |
| Only official gathering of military and civilians that includes a meal as a part of the ceremony and/or activity, may include Comrades at Arms and/or POW/MIA table or ceremonies. | False |
| ___________ a more formal meeting for the entire squadron, the timing usually depends on the commander's desire. | Commander's Call |
| It is the a commander's duty and responsibility to: | -Improve the Unit -Manage Resources -Lead People -Execute the Mission |
| The rendering of First Salute/Last Salute is mandatory as a sequence of events during a change of command ceremony. | False |
| Ordinary Leave Procedures (STEPS): Airman's leave request is sent to supervisor within LeaveWeb. | Step 2 |
| Ordinary Leave Procedures (STEPS): The CSS authorizes the leave. | Step 5 |
| Ordinary Leave Procedures (STEPS): Airman initiates leave request within the LeaveWeb system. | Step 1 |
| Ordinary Leave Procedures (STEPS): The Commander's Support Staff (CSS) reviews the leave request to ensure the leave information is correct and is IAW AFI36-3003, Military Leave Program. | Step 4 |
| Ordinary Leave Procedures (STEPS): Airman accesses LeaveWeb and obtains Part II of the leave request prior to starting leave. | Step 7 |
| Ordinary Leave Procedures (STEPS): Airman receives LeaveWeb notification with the leave authorization number. | Step 6 |
| Ordinary Leave Procedures (STEPS): The supervisor reviews and approves the Airman's leave request. | Step 3 |
| PTDY leave procedure: Airman uses LeaveWeb to submit PTDY leave request to the commander. | Step 1 |
| PTDY leave procedure: PTDY leave request is forwarded to the commander within LeaveWeb. | Step 2 |
| PTDY leave procedure: Commander reviews, approves the Airman's PTDY leave request. | Step 3 |
| PTDY leave procedure: Unit Leave Monitor or CSS verifies leave information is correct and authorizes Airman's PTDY leave request. | Step 4 |
| PTDY leave procedure: Airman receives email notification from LeaveWeb with leave Authorization number. | Step 5 |
| PTDY leave procedure: Airman accesses LeaveWeb and obtains Part II of the PTDY leave request. | Step 6 |
| T/F: Air Force members placed in ESM status for subsistence are provided rations, at government expense, through the installations DoD Food Service Program. | True |
| T/F: Members request to start or stop ESM privileges through their base dining facility. | False |
| T/F: ESM is applied based on rank for enlisted members permanently assigned to single government quarters at the same installation, station, base, or ship. | False |
| T/F: BAS is meant to offset costs for the member's meals and the cost of meals for family members. | False |
| T/F: There are two types of BAS: Standard (Type S) and Officers (Type O). | True |
| T/F: The AF Form 220 is used to start and stop BAS meal deductions | True |
| Inter/Intra Command PCA: Inter- Command PCA Example | A1C Ali is currently assigned to the 4th at Seymour Johnson AFB, he is PCAing to 372d TRS Det 1 that is assigned to Sheppard AFB. The 4th AMXS is aligned under the Air Combat Command and 372d TRS Det 1 is aligned under Air Education Training Command (AET) |
| Inter/Intra Command PCA: Inter- Command PCA Defined | occurs when an Airman changes units (assignments) on the same installation, and the servicing MAJCOM changes. For accountability purposes, a no-cost PCS is updated into MilPDS |
| Inter/Intra Command PCA: IntrA- Command PCA Defined | occurs when Airmen change units (assignments) on the same installation and the servicing MAJCOM does not change |
| Inter/Intra Command PCA: IntrA- Command PCA Example | SSgt Brown is currently assigned to 1 FS at Langley AFB, she is PCAing to 1 AMXS. Both units are aligned under Air Combat Command (ACC) |
| T/F: Award of a specific decoration should be based upon an individual's grade, the level of responsibility, and manner of performance. | False |
| T/F: Decorations are routed via email first and then placed into myDecs after the Commander’s approval. | False |
| T/F: myFSS is used for only decorations and NOT evaluations. | False |
| Who should create a Decoration site in myDec? | Nominating Official |
| If a supervisor needs the status of their ratee’s myFSS site, who should they seek to find out the status of the site? | Personnel assigned to MPF Management or CSS Roles within vPC |
| T/F: AFPAAS is a web-based application used to account for and assess the needs of only active duty Air Force members & dependents following a catastrophic event. | False |
| T/F: In the case of a disaster event, AFPAAS is used for initial and ongoing support of Airmen | True |
| T/F: Personnel should use AFPAAS to request unit support in the event of a home invasion | False |
| T/F: AFPAAS can be accessed via computer or smart phone | True |
| T/F: AFPAAS allows commanders to account, assess, manage and monitor the recovery and reconstitution process for assigned personnel and their families affected or displaced | True |
| How are Promote Now (PN) and Must Promote (MP) allocations calculated for the FD authority? | Promote Now (PN) and Must Promote (MP) are calculated according to a percent of the promotion eligible population based on Time-In-Grade (TIG) and Time-In-Service (TIS) |
| Who provides the actual number of PN and MP allocations to the FD authority? | AFPC provides the number of Promote Now and Must Promote allocations to Force Distribution authorities |
| Which tables could you use to view allocations based on number of total TIG/TIS eligible? | You can view allocations based on number to total TIG/TIS eligible on Table 4.7 and Table 4.8 in the DAFI 36-2406, Officer and Enlisted Evaluations Systems |
| Does a Forced Distributor have to use all earned allocations identified on the MEL? | No |
| Who provides and distributes the MELs to the Forced Distribution authorities identifying TIG/TIS and non-TIG/TIS eligible airmen assigned as of the accounting date? | AFPC provides MELs identifying the TIG/TIS eligible and ineligible assigned as of the accounting date |
| What information should be verified when your unit receives their initial MEL? | Ensuring members meet TIG/TIS requirements |
| When can the Enlisted Forced Distribution Panel promotion allocation selections be made? | The Enlisted Forced Distribution Panel allocate selections not earlier than the day after the applicable SCOD and after they received of the final MEL |
| T/F: An exception to policy or wavier request must be in a memorandum format with all appropriate endorsements and a detailed reason for the request to include full justification. | True |
| T/F: The CSS may have the responsibility to draft the exception to policy letter, route for signatures, send to the office of primary responsibility (OPR), and follow-up with the (OPR) on the approval/disapproval status. | True |
| What was established to provide all Air Force personnel with an avenue of relief for correcting errors or injustices in evaluations at the lowest possible level? | Evaluation Reports Appeal Board |
| Who is not eligible to apply for correction through the Evaluation Reports Appeal Board (ERAB) for correction(s) to evaluations? | Retired or Separated Personnel |
| What application does a member use to submit for correction to evaluations? | vMPF |
| If an applicant does not have access to vMPF, who should they contact to open a CMS case. | MPF/CSS |
| Prohibited Request: The Board will not consider nor approve request to: | -Re-accomplish an evaluation without the applicant furnishing the new evaluation. -Void an evaluation while keeping attachments to that evaluation. -Void or correct an evaluation because an action, (UIF, Control Roster, Article 15, etc.), was removed |
| How does someone other than the Airman that discovers an error in an evaluation report submit an appeal? | CMS |
| An evaluation appeal must be submitted within how many years following the date evaluation became a matter of record? | 3 years |
| What is normal processing time for appeal applications? | 90-120 days from a completed application. |
| T/F: ENLISTED AFSCs should not be withdrew for at least 3 years after the date the duty was last performed and 5 years if the officer attended extensive formal training 20-weeks or longer. | False |
| T/F: OFFICER AFSCs should not be withdrew for at least 3 years after the date the duty was last performed and 5 years if the officer attended extensive formal training 20-weeks or longer. | True |
| T/F: Enlisted members AFSCs are withdrew after 2 years of nonperformance after a downgrade is completed. The member’s AFSC is to be downgraded first and then withdrawn. | True |
| T/F: The downgrade of an AFSC is when an Airman (Officer and/or Enlisted) is the result of the individual’s ineligibility to retain the awarded identifier and will be characterized as being disqualified from the identifier. | True |
| The __________ is responsible for completing AF Form 2096 and initiating CMS cases for disqualification actions | CSS |
| What are the two types of AFSC conversions: ______ and ________. | Direct and Indirect |
| ____________ are used by Manpower to identify specific knowledge, education, training, skills, and abilities required for jobs in within organizations. | Air Force Specialty Codes |
| ___________ match uniquely qualified Airmen to specific duties and are used when specific experience or training is critical to the mission | Special Experience Identifiers |
| _________ are established primarily to identify conditions or jobs where a specific specialty description is not practical. | Reporting Identifiers |
| SDIs and RIs are also withdrawn after______ years of nonperformance | 8 |
| T/F: Unlike SEIs, SDIs and RIs can not be reinstated. | False |
| A __________ is a management tool used to make enlisted Airman assignments, assist in determining training requirements, and to consider for promotion | Control Air Force Specialty Code |
| A ____________ is the AFSC denoting the specialty in which the individual is performing duty. | Duty Air Force Specialty Code |
| MPF/CSS may authorize using airmen through the rank of SMSgt outside their CAFSC up to _____ within 12 mo. They are also responsible for ensuring CMSgts and CMSgt selects are not performing duty out of their CAFSC for more than ___ in a 12-mo. period. | 130 days & 270 days |
| T/F: An officer’s DAFSC must match an awarded AFSC, either entry, qualified, or staff, excepts for the officer’s qualification level | True |
| T/F: The DAFSC for enlisted personnel must match the CAFSC unless the enlisted Airman is on TDY outside the CAFSC. | True |
| What is the AFI that governs Reenlistments and Extensions? | AFI 36-2606 |
| What is the maximum number of months an Airman may voluntarily extend their contract per enlistment? | 48 |
| _______ is a monetary incentive awarded to Airmen as compensation for assignment to duties designated as extremely difficult or involving an unusual degree of military skill. | Special Duty Assignment Pay |
| Who is eligible to receive Special Duty Assignment Pay? | Both AF Active Duty and Reserve |
| SSgt Brown just arrived at Sheppard AFB as an MTL, what source document must be provided to the MPF in order to have her SDAP updated in MilPDS? | AF From 2096 |
| What is the eligibility criteria for the SRB Program? | A1C or higher, qualified and serving in an SRB skill, CAFSC & DAFSC must match, eligible to reenlist or extend. |
| Which is NOT an SRB Zone? | Zone D, 14 -17 years |
| How do you compute SRB amounts? | One month's base pay x years extending/reenlisting x SRB multiplier |
| Who controls a First Term reenlistment by maintaining the job requirement for each AFSC? | AFPC |
| T/F: The CJR window for a 6 years FTA enlistee is 35-43 months. | False |
| Airmen must reenlist at their home station unless they are _______ | hospitalized in a pipeline status deployed |
| _______ is an educational experience specifically designed to enhance one’s knowledge of Air Force benefits, highlight program requirements and processes. | Informed Decision Seminar |
| T/F: The CSS provides oversight and management of the unit reenlistment and extension program | True |
| The ______ ensures all reenlistment/extension of enlistment documents are error free and processed to the MPF for final action within 1 duty day | CSS |
| The ______ provides training to unit Commander’s Support Staff (CSS) on reenlistment/extension of enlistment. | Military Personnel Flight |
| The ______ program's primary objective is to prevent surpluses and shortages in the career force. AF | career job reservation |
| Selective Retention Eligibility Zones zones are determined by the TAFMS of the Airmen at the time of reenlistment or date they enter the extension. The SRB zones are: | Zone A/B/C/E |
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