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3S371 Vol 1 2011
3S371 Manpower Self-Test Volume 1 (2011)
| Question | Answer |
|---|---|
| Name the four core competencies or manpower programs for which the MO community is responsible? | Program allocation and control, Requirements determination, Organization structure, Performance management. |
| In which core competency is the IDEA Program included? | Performance Management. |
| Which publication gives the duties and responsibilities of both the manpower officer and NCO? | AFI 36–2101, Classifying Military Personnel (Officer and Enlisted). |
| What office approves AFMSs and variances? | HQ USAF/A1M. |
| What agency reviews and processes changes to AFMSs? | AFMA. |
| Identify the office and manager that reviews the functional accuracy and recommends approval of manpower standards and variances? | HQ USAF or command functional manager. |
| Who is responsible for assisting and advising local commanders on manpower resource management? | Wing-level or equivalent MO office. |
| What mainly drives the need to actively recruit people in the manpower career field? | Normal attrition due to retirements and separations |
| Who recruits potential retrainees for manpower and organization? | The recruitment of people rests with each one of us. |
| What is the best recruitment tool to attract interested and qualified personnel? | Daily contacts and discussions. |
| What is a benefit of close coordination with your formal training section at the FSS? | You can often receive advance notice of important changes in the training advisory, such as notices of career field deletions that require mandatory retraining. |
| What is the purpose of the skill level? | To indicate the amount of MO task experience and knowledge you possess. |
| List the items must you complete before upgrade to the Manpower Craftsman skill level? | (1) Be certified as proficient on core and current duty position tasks identified in the CFETP. (2) Successfully complete the manpower craftsman course. |
| In addition to meeting knowledge requirements, what course must SMSgts complete before they are eligible for the 9-skill level? | SNCO Academy. |
| For what MO award is a wing-level MO office with 12 manpower authorizations eligible? | Large MO Office of the Year. |
| Who reviews and scores each nomination package submitted by the MAJCOMs, FOAs, DRUs,and unified commands? | A panel made up of MO staff personnel. |
| Why should Organizations with like responsibilities have similar organizational structures? | Standardization. |
| What principle states that organizations should be capable of adapting rapidly to changing external circumstances? | Flexibility. |
| What principle states that organizational structure should provide a clear chain-of command running from the president to the most junior Airman? | Unambiguous command. |
| Organizations designed so lower echelons can achieve objectives without the need of continuous control from above are considered? | Decentralization. |
| Organizations that have a reason to exist and designed to achieve the outcome defined in the applicable mission directive is concidered? | Mission orientation. |
| Organizations structured so personnel can recognize problems, find solutions, make decisions, and implement them quickly are considered to embody which principle? | Agility. |
| What principle states that organizational structure should be as plain and straightforward as possible because complexity often inhibits rather than facilitates organizational effectiveness? | Simplicity. |
| What principle encourages rapid decision making? | Lean organizational structure. |
| What constitutes a complete entity, using closely related parts? | Functional grouping. |
| What principle mirrors peacetime and wartime operations so little time is lost in transition? | Emphasis on wartime tasks. |
| What is established at the lowest level required to successfully accomplish the primary mission? | Standard levels. |
| Tactical echelons are designed to increased operational effectiveness rather than review and transmit paperwork, this is also called? | Skip-echelon structure. |
| What agency is the approval authority for deviations from a standard structure? | HQ USAF/A1M. |
| What is constituted by directives issued by HQ USAF? | Unit. |
| What is a temporary unit organized to perform a specific task? | Provisional unit. |
| What consists of a headquarters unit and its subordinate units? | Establishment. |
| Who directly administers units, detachments, or operating locations assigned to it? | Parent unit. |
| What identifies Air Force personnel on duty with organizations outside the Air Force? | Air Force element. |
| What is a unit called that is separated geographically from its parent unit, and doesn’t have nonjudical punishment authority? | Operating locations. |
| What unit is considered separated geopgraphically from its parent unit, and has nonjudicial punishment authority? | Detachment. |
| What is the organizational entity whose legal authority for existence is withdrawn? | Disbanded unit. |
| What are the two major entities in HQ USAF? | (1) The Secretariat (including the Secretary of the Air Force and the Secretary’s principal staff). (2) The Air Staff, headed by the Chief of Staff. |
| What is a subdivision of the Air Force that reports directly to the chief of staff, United States Air Force? | DRU |
| What is a subdivision of the Air Force that reports directly to a HQ USAF functional manager? | FOA |
| What level of organization should not exceed 99 manpower authorizations without an approved waiver? | NAF |
| What is the name for a wing that performs a support rather than an operational mission? | Air Base Wing |
| What level of organization has the same functions and responsibilities as a wing but does not warrant wing-level designation? | Independent Group |
| What is the lowest level unit in the Air Force? | Numbered/Named Flight |
| Host unit commanders? | Installation commander. |
| Designation used at group level? | Deputy commander. |
| Staff element of HQ USAF or MAJCOM level? | Directorate. |
| Designation used at MAJCOM through wing level only? | Vice commander. |
| Occupies a position of command pursuant to orders of appointment? | Commander. |
| Supervises the acitivities of directorates and FOAs? | Deputy chief of staff |
| Organizations that hold squadron status in the wing structure and can be aligned to this type of element when the head of organization is a civilian? | Division. |
| What is a staff element reporting directly to a MAJCOM vice commander and oversees executive services? | DS |
| What function is structured to perform an operational or war-fighting mission, often oriented to a specific geographic region? | Standard NAF |
| Generally what levels of organization report to a wing commander? | The wing staff, the four group commanders (operations, logistics, support, and medical), and the comptroller. |
| What office provides commanders and staff with research services? | History. |
| Which office administers support agreements and evaluates exercises? | Plans. |
| Which office provides consultant services and facilitates process improvement? | MO office. |
| Who implements emergency action and quick reaction checklist procedures? | Command post. |
| Who represents Air Force interests in environmental, civilian labor and utility rate matters? | Staff judge advocate. |
| Who issues and manages programs to help preserve vital resources and enhance mission capability? | Safety. |
| Who provides advice to commanders and staff on religious, ethical, moral, morale and quality of life matters? | Chaplain. |
| Who implements the Air Force’s Inspection System; Complaints Program; and Fraud, Waste and Abuse Programs? | Inspector General. |
| Which office administers complaint program and human relations program; conducts human relations climate assessment? | MEO. |
| Who advises and counsels commanders in communicating Air Force messages to the military and public communities? | Public affairs. |
| What function is aligned as a squadron or flight reporting directly to the wing commander? | FM |
| What organizational action renews legal authorization of a disband unit? | Reconstitute. |
| What organizational action changes the name or number of an organization? | Redesignate. |
| What organizational action places a unit with an existing military organization? | Assign. |
| What do you call support that is provided by one organization to another, enabling that organization to carry out operations? | Logistic support. |
| What is automatically created when its headquarters unit is activated, but personnel are not assigned to it? | Establishment. |
| What is document(s) reflect the effective date of an organization action? | The DAF/A1M or orders issued by the MAJCOM. |
| How often are detachment and operating locations reviewed to validate the continuing requirement for the activity? | Annually |
| How are detachment numbered? | Detachments are numbered in sequence, beginning with 1. |
| What are the characteristics of a provisional unit? | They are temporary in nature and personnel are attached rather than assigned. |
| What type of unit will be created when a specific organization is required and no organization exists to attach personnel? | Provisional unit. |
| What agency’s approval is required to activate, inactivate, or redesignate a unit in a MAJCOM, FOA, DRU, or for one of their subordinate units? | HQ USAF/A1M. |
| What is used to request an organization action such as unit activation? | Organizational change request. |
| How many days before the proposed start of the test organization should a test plan be submitted for approval? | At least 120 calendar days. |
| Who is responsible for publishing the legal and authoritative documents needed to implement organization actions? | HQ USAF, MAJCOM, FOA, and DRU MO functions. |
| Describe the actions G-Series orders direct? | To activate, inactivate, redesignate, assign, and reassign units and detachments subordinate to a MAJCOM, FOA, or DRU; and to attach one unit to another. |
| What is the effective date of the action described in the G-Series order? | The date of the order, unless a different effective date is specified |
| What agency maintains organization charts depicting major Air Force units? | HQ USAF/A1MO |
| What is used to establish, maintain, and revise the FYDP? | The PPBES. |
| What does the Air Force use to track its portion of the FYDP? | The F&FP. |
| How long does each PPBE cycle last? | Two years. |
| What initiates the DOD planning phase? | The JSR. |
| What document contains guidance from the SECDEF and is considered to be the link between planning and programming? | The DPG. |
| What initiates the AF planning phase? | The SECDEFs completion of the DPG. |
| What gap does programming bridge? | The gap between planning and programming. |
| What key AF programming document links the AFSP to programming? | The APPG. |
| During the planning phase, what document is sent to the SECDEF and reflects the AF program requirements for the FYDP? | The POM. |
| What does budgeting begins with? | The IBR. |
| What is one of the key purposes of IBR adjustments? | To protect AF TOA. |
| When does the budget review begin? | When the PBR is submitted to OSD. |
| The FYDP is a detailed compilation of what? | Total resources (forces, manpower, and TOA) programmed for DOD and updated throughout the PPBES cycle. |
| How many MFPs are contained in the FYDP? | Eleven. |
| What is the basic building block of the FYDP? | PE. |
| What are the categories by which Congress funds the PB? | Appropriation codes. |
| How does USAF adjust command manpower in the FYDP? | By way of programmatic decisions made through the AF corporate process, SEC/DEF decisions, PDMs, and PBDs. |
| What database provides considerable expansion of details over the FYDP for Air Force programs? | USAF F&FP. |
| What do USAF program documents contain? | A projection of objectives, assumptions, and guidance for program development. |
| How often are USAF program documents normally published? | Annually after submission of the PB. |
| What are FEEs especially useful for during the programming phase of the PPBES? | Projecting manpower requirements for the FYDP. |
| What are the variables for FEEs called? | PEF. |
| What is used to break a functional group’s total manpower requirement into various PECs? | Percentage factors. |
| What type of missions requires the use of military personnel? | Combat and direct combat support. |
| What type of manpower resource is used when the work must be accomplished by a government employee, but does not require performance by military personnel? | In-service civilians. |
| For what type of work does the Air Force use contract service? | Work that is neither military essential nor required to be done in-house. |
| What sources does HQ USAF/A1M use to program manpower resources? | The FYDP and the F&FP. |
| When HQ USAF/A1M allocates manpower resources to the MAJCOMs, how much manpower is held in reserve? | None. |
| What is the effective date when adding military authorizations or making changes that could cause a personnel action? | The effective date should be after the current fiscal quarter plus two succeeding fiscal quarters. |
| What type of grades is determined by manpower standards or other manpower requirement tools? | Required grades. |
| What type of grades is used by the personnel assignment system? | Authorized grades. |
| Who has the final approval authority for all fixed grades? | HQ USAF/A1M. |
| What do MAJCOMs, FOAs, and DRUs use to determine allowed grade distribution? | Command grade factors. |
| What percentage of the total force does the law allow for SMSgt and CMSgt manpower authorizations? | Three percent. |
| What office is responsible for validating colonel positions to commands? | HQ USAF/A1M. |
| What form is used to document new colonel position requirements? | AF Form 81, Colonel Position Description. |
| Why are officer aircrew positions carefully managed? | Because of the high cost of training and the critical functions of rated officers. |
| List three drawbacks of improperly assigning API codes to manpower authorizations? | (1) Loss of pay. (2) Loss of security clearance. (3) Disqualification of aviation service. |
| What API applies to rated staff or supervisory positions at wing level and below with responsibilities and duties requiring the incumbents to fly? | Six. |
| What office submits changes to the MPES after MAJCOM approval is received? | The local MO office. |
| What office evaluates requests for new 0–6 rated staff authorizations? | HQ USAF/A1MR. |
| What form is required for all rated or supervisory staff positions not covered by an approved manpower standard? | AF Form 480, Aircrew AFSC Justification. |
| What agency is responsible for determining ARC mobilization manpower requirements to augment the active force? | Gaining command. |
| What shortfall do commands use to determine IMA needs? | Shortfall between wartime requirements and peacetime authorizations. |
| Where are IMAs with AFSCs in the chaplain, medical, and legal career fields centrally managed? | ARPC |
| What must the civilian position description accurately state? | The duties and responsibilities assigned to the position incumbent by the supervisor. |
| What office reviews new or revised civilian position descriptions? | MO. |
| When are deputy and assistant positions authorized? | Only when they are determined to be essential requirements. |
| What office is responsible for evaluating and grading the civilian position descriptions? | The civilian personnel flight, classification section. |
| Which pay system classification is exempt from the GS if its primary duty involves the performance of physical work which requires knowledge or experience of a trade, craft, or annual-labor nature? | Federal Wage. |
| As a good management practice, what effective period should be used when establishing temporary overhires? | 90 days. |
| What refers to the method of presenting data contained in a table using rows to represent records and columns to represent the fields containing the attributes? | Datasheet format. |
| What makes a relational database different from other database systems? | The establishment of relationships between the tables contained in the database. |
| If you are having trouble with MPES rejecting an attribute value you are trying to input, what could be the cause? | A referential integrity rule. |
| What is the key to understanding the MPES? | Understanding the attributes (data elements) and structure of MPES. |
| How do analysts at various levels in the MO community access MPES? | Through web browsers from desktop computers. |
| What are two main systems with which MPES interfaces? | The military and civilian personnel data systems. |
| Which interfaces will allow MPES to receive Unit Authorization Data and In-place wartime requirement data needed to analyze unclassified wartime tasking and utilization data? | DCAPES interfaces. |
| What code identifies the function to which a manpower requirement belongs? | FAC. |
| What code identifies a manpower requirement as wartime execution, authorization, peacetime, wartime plan, or contract man-year equivalent (CME)? | MNT. |
| What code identifies the organization to which a manpower requirement belongs? | PAS. |
| What MPES tab do you use to view manpower data or produce the UMD? | Live UMD tab. |
| What function under the Projects tab in MPES do you use to create a manpower project to add, change, and delete manpower requirements? | Project build function. |
| What function under the Projects tab do you use to query and view past change notices? | Project history function. |
| What are four uses for the UMD? | (1) To create projects in MPES. (2) To evaluate organizational changes. (3) To apply manpower standards. (4) To compare sourced and unsourced manpower requirements. |
| How do military and civilian personnel flights use the UMD? | To compare authorized/assigned data and for making personnel assignments. |
| In what two sequences can you request the UMD to be produced? | (1) FAC. (2) OSC. |
| Why would a commander choose to submit an ACR? | Move positions within their unit from one work center to another, change AFSCs, or transfer funding to unfunded positions. |
| Evaluating an ACR is the most critical step. As you evaluate the ACR, why do you check the ACR against the UMD? | To ensure all the manpower position data elements are correct and in agreement with the UMD |
| Why do you coordinate ACR actions involving civilian positions with the servicing CPO? | To avoid an adverse impact to the incumbent. |
| After you have conducted your ACR evaluation, made a recommendation to your customer, and documented proposed changes by creating a manpower project in MPES, why do submit the manpower project to your MAJCOM MO? | Because MAJCOM MO is responsible for approval consideration and implementation of the manpower project after they conduct a similar evaluation process. |
Created by:
charles.barnes
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