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managing records

TermDefinition
conditioning involves grouping related papers together, removing all paper clips and staples, attaching smaller papers to regular sheets, and fixing damaged records.
releasing marking the form to be filed with a mark of designated preference (ready to be filed, the providers initials, using a stamp)
Indexing and coding determining where to place the original record in the file and whether it needs to be cross referenced in another section. a chart number is typically used for this.
sorting involves ordering papers in a filing structure and placing the documents in specific groups
storing and filing securing permanently in the file to ensure the medical record documents do not become misplaced.
alphabetic filing a traditional system for patient records in provider's offices and the most widely used. arranged by last name, first name, and middle initial.
numeric filing typically combined with color coding and used for larger health centers or hospitals. this allows for unlimited expansion without the need to shift files to create room.
subject filing used for general correspondence using the alphabetic or alphanumeric filing method. With this method, all correspondence dealing with a particular subject is placed under a specific tab with subject headings.
medical records kept for a minimum of 10 years
Created by: elshalance
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